Job Summary: The Event Coordinator will oversee the planning, organization, and execution of events hosted by Stoi's Design Co. This role involves managing all aspects of event logistics, coordinating with vendors and stakeholders, and ensuring that each event aligns with our brand’s vision and objectives. The Event Coordinator will work closely with internal teams to ensure seamless event execution and a memorable experience for guests.

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Key Responsibilities:

• Event Planning: Develop detailed event plans, including timelines, budgets, and resource requirements. Coordinate all event activities from conception to completion.

• Vendor Coordination: Identify, negotiate with, and manage relationships with vendors, such as venues, caterers, decorators, and entertainment providers. Ensure that all services meet the company’s quality standards.

• Logistics Management: Oversee the logistical aspects of events, including setup, on-site management, and breakdown. Ensure that all event materials and equipment are organized and prepared.

• Budget Management: Prepare and manage event budgets, ensuring cost efficiency and adherence to financial constraints. Monitor expenses and make adjustments as needed.

• Client and Stakeholder Communication: Serve as the primary point of contact for clients and stakeholders. Understand their needs, provide regular updates, and ensure their expectations are met or exceeded.

• Team Collaboration: Work with internal teams to ensure alignment with event goals. Delegate tasks and responsibilities as needed to ensure smooth execution.

• Problem Resolution: Address and resolve any issues or challenges that arise during the planning and execution phases. Ensure a successful and seamless event experience.

• Event Promotion: Assist in promoting events through various channels, including social media, email campaigns, and press releases.

Qualifications:

• Proven experience in event planning or coordination, with a track record of successfully managing various types of events.

• Strong organizational and multitasking skills, with the ability to handle multiple projects simultaneously.

• Excellent communication and interpersonal skills, with a professional and client-focused approach.

• Ability to work under pressure, solve problems quickly, and adapt to changing circumstances.

• Proficiency in event management software and Microsoft Office Suite.

• Creative thinking with a keen eye for detail and a passion for delivering exceptional event experiences.